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Project Coordinator © i
Executive Operations Trainee (Internship as of September 2025)
Details
12 June 2025
Job offers
ABOUT FEDORA
FEDORA - The European Circle of Philanthropists of Opera and Ballet is a non-profit organisation, chaired by Stéphane Argyropoulos and that is based at the Palais Garnier with the aim to support creativity and innovation in opera and dance. Through its funding programmes, the FEDORA Prizes Biennale and the Next Stage Grants, FEDORA provides both funding opportunities and capacity-building to its network of over 130 opera houses and dance companies all over Europe.
Internationally recognised as the largest opera and dance competition and European Platform for new works in opera and dance, co-funded by the European Commission, FEDORA aims to guarantee the future of these art forms in Europe. Four prizes are awarded to promising teams who collaborate on the creation of new opera and dance co-productions, and on the involvement and education of new and young audiences. In parallel, the Next Stage Grants are attributed to projects that drive innovation through sustainable, inclusive, and digital transformation on, behind, and beyond the stage.
Job Description
We are seeking a dynamic and highly organized Executive Operations Trainee to join our international team at FEDORA. This pivotal role combines executive support with strategic operations related to our organisation’s fundraising activities. The successful candidate will manage the Director’s calendar and meetings, assist in preparing proposals, and conduct prospect research, contributing to the growth and efficiency of our philanthropic initiatives.
Key Responsibilities
Executive Support
Calendar & Meeting Management: Efficiently manage the Director’s calendar, scheduling internal and external meetings, ensuring optimal time allocation, and preparing necessary materials.
Communication Liaison: Serve as the primary point of contact for the Director, facilitating communication with internal and external stakeholders.
Travel Coordination: Arrange travel logistics for the Director and Team, including transportation, accommodations, and itineraries.
Documentation & Reporting: Prepare and edit documents, presentations, and reports for meetings and events.
Philanthropy Operations
Proposal Preparation: Assist in drafting and editing proposals for funding, ensuring alignment with organisational development goals and donor interests.
Prospect Research: Conduct thorough research on potential donors to identify new funding opportunities.
Database Management: Maintain and update donor databases, ensuring accurate and up-to-date records of interactions and contributions.
Qualifications
Education: Master’s degree student in business administration, cultural management, sales, or fundraising.
Experience: Previous experience in executive support, fundraising, or project management is preferred.
Skills:
Exceptional organisational and time-management abilities.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
Experience with CRM software (e.g., Salesforce) is an advantage.
Languages: Native or bilingual proficiency in French and English; additional languages are a plus.
Personal Attributes
Proactive & Independent: Ability to anticipate needs and take initiative.
Detail-Oriented: High attention to detail in all aspects of work.
Discreet & Trustworthy: Capable of handling sensitive information with confidentiality.
Team-Oriented: Collaborative approach to working with diverse teams.
Why Join Us?
At FEDORA, you will be part of a vibrant international team dedicated to supporting the performing arts through philanthropy. This role offers the opportunity to work closely with senior leadership, contribute to impactful projects, and develop professionally in a dynamic environment.
What We Offer
Internship as of September 2025 (6 months) (possibility to be prolonged into CDD)
50% public transport ticket
Access to the company cafeteria + “tickets restaurant”
The opportunity to contribute to the future of the performing arts as Europe’s leading platform for innovation and philanthropy for opera and dance
Access to an international cultural and philanthropy network
An international and collaborative corporate culture that values innovation and creativity
Professional growth and learning opportunities
A dynamic and inclusive work environment with 3 work location rotation options:
Palais Garnier, 8 rue Scribe, 75009 Paris, France
79 rue du Mont Cenis, 75018 Paris, France
Remote working
HOW TO APPLY
Interested candidates are invited to submit their CV and cover letter outlining their qualifications and interest in the position here.
FEDORA is an equal opportunity employer and values diversity in its workforce.
APPLICATION DEADLINE
10 July 2025
Pre-selected candidates will be interviewed in July 2025
For more information, contact:
Gabriel Attié, Assistant to the Director
administration@fedora-circle.com
